Job Description

Administrative Associate - School of Medicine 1439952

• Hourly pay: $35/hr
• Worksite: Leading university (Redwood City, CA 94063 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 5 Month Assignment

A leading university is seeking an Administrative Associate - School of Medicine. The successful candidate will establish effective work processes and systems to achieve the strategic as well as tactical goals of the supporting Faculty. The company offers a great work environment!

Administrative Associate - School of Medicine Responsibilities:

• Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain approved content on websites.

Administrative Associate - School of Medicine Qualifications:

• 3 years of administrative experience.
• Four-Year College Degree is desired.
• Proficient in computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Excellent customer service and interpersonal skills.
• Administrative experience within an academic setting is desired.
• Proven ability to work productively, collegially, and diplomatically in an academic environment with a diverse and international group of individuals is desired.
• Exemplifies positive energy and enthusiastic team player in a fast-paced environment, and demonstrated ability to learn is desired.
• Familiarity with the University policies, procedures, and Oracle Financials is desired.

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